Federal, state, and institutional regulations require students receiving financial aid to maintain satisfactory academic progress (SAP). Financial aid includes, but is not limited to, the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Direct Student Loans, Federal Work Study, all South Carolina State grant programs, and all institutional aid programs. The institution’s SAP evaluation must include two major components: 1) a qualitative measure and 2) a quantitative measure (comprised of progression rate, maximum timeframe, and developmental coursework). These components are explained below. Individual programs may have additional or varying requirements as stipulated by the guidelines of that program. Both the qualitative and quantitative standards are cumulative and include all curriculum classes and periods of enrollment at Spartanburg Community College (SCC) even those for which the student did not receive financial aid funds.
A student receiving financial aid at SCC must maintain a financial aid cumulative grade point average (FA-GPA) at or above a 2.0. The cumulative FA-GPA will be evaluated at the end of each academic term. Any student having a cumulative FA-GPA that is below 2.0 shall be placed on financial aid warning during the next term they attend, consecutive or otherwise. The student will be notified of his/her warning status by the Financial Aid Office via an email sent to their SCC email account. The student may receive financial aid during the warning term of enrollment. If the student’s cumulative FA-GPA does not meet to the 2.0 requirement by the end of the warning term, he/she will be placed on financial aid suspension and all federal aid will be terminated until he/she regains the minimum required cumulative FA-GPA.Please note the following conditions:
1. Maximum Time Frame (previously referred to as Length)Any student receiving financial aid will have a maximum time frame (MTF) in which he/she is expected to complete1 a program of study. Regulations require that the time frame be no more than 150% of the established length of the program. At SCC, the 150% time frame will be measured in terms of credit hours attempted2. Once the student has attempted 150% of the credit hours allowed in his/her program, he/she is no longer eligible for federal financial aid at SCC. Remedial courses are excluded from this calculation. If a student changes their major, they are responsible for adhering to the 150% maximum time frame of the new major.Example: If a program requires 60 credit hours to complete, then a student must complete their program within 90 attempted credit (60 x 150% = 90).
1 - In order for a program to be considered complete the student must complete all required hours for the program, submit an application for graduation, and have that application approved by the Registrar’s Office.2 - For the quantitative measure, credit hours attempted will be cumulative and all hours for which the student was enrolled as of the census date of each academic term and received a grade of the following: A, B, C, D, F, I, or W will be counted.
2. Progression Rate
Students are also required to successfully complete 67% of the cumulative credit hours attempted. Grades of A, B, C, D, E, and TR will be counted as hours attempted and successfully completed. Grades of F, I, and W will not count as hours successfully completed, but will count as hours attempted. A grade of AU (audit) will not be counted as attempted hours or hours successfully completed. Remedial courses are excluded from this calculation.Quantitative progress will be evaluated at the end of each term. Any student not successfully completing 67% of the cumulative credit hours attempted shall be placed on financial aid warning during the next term they attend, consecutive or otherwise. The student will be notified of his/her warning status by the Financial Aid Office via an email sent to their SCC email account. The student may receive financial aid during the warning term of enrollment. If the student is not back within acceptable standards by the end of the warning term, he/she will be placed on financial aid suspension and all federal aid will be terminated until he/she has successfully completed 67% of the classes being attempted.Example: 13 cumulative credit hours attempted and the student successfully completed 9 of the attempted credit hours. Divide the numbers of hours successfully completed by the total number of hours attempted. i.e. 9/13 = .692 x 100 = 69.2% completion rate.
3. Remedial Coursework
Students who are required to take remedial courses, as determined by placement testing, may receive financial aid for up to 30 attempted credit hours of remedial course work. Once a student has attempted the maximum 30 credit hours, remedial credit hours will no longer be included when calculating the student’s enrollment status. Grades earned in remedial courses will be included in calculating the financial aid grade point average for financial aid purposes. Remedial course work is not included in the Maximum Timeframe or Progression calculation.Please note the following:Courses not within the student’s program of study that are taken as a prerequisite for a required course are considered remedial courses. These courses will be counted towards the student’s 30 credit hour maximum for remedial course work. These courses will also count towards the student’s maximum time frame and progression.
Students who have had their aid terminated may reestablish eligibility for financial aid in one of two ways: 1) by enrolling in subsequent semester(s) at his/her own expense until satisfactory academic progress is achieved, or 2) by the appeals process, if approved (see below).
To appeal financial aid suspension, a student must be able to demonstrate the existence of mitigating circumstances.Mitigating circumstances are defined as, but not limited to, serious injury or illness of the student, death of an immediate family member (spouse, child, sibling, or parent), significant trauma in the student’s life, or undue hardship caused by unusual circumstances. Documentation of the mitigating circumstance is required and the student’s appeal request will not be considered without sufficient documentation. The student must prove that the mitigating circumstance(s) has been resolved and will no longer be a detriment to the student’s performance. The student’s prior academic performance and withdrawal rate will be closely scrutinized in the appeal process. The following steps shall be taken in the appeal process
Listed below are the definitions of each of the Satisfactory Academic Progress statuses along with a brief description of the status. The code in parentheses is the code that appears in the college’s computers system
These procedures are subject to change based on institutional, state, and federal guidelines.
Phone: (864) 592-4810
Toll Free: (888) 591-3810
Fax: (864) 592-4945
Mon - Tue | 8:00am - 6:00pmWed - Thu | 8:00am - 5:00pmFriday | 8:00am - 1:30pm
Contact: Financial Aid Staff Listing